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22 Mar 2017

Full-TimeExecutive Assistant | COG | Business Services

Macquarie Group Limited – Posted by Sarita Majhi Sydney, New South Wales, Australia

Job Description

About the role

We are currently seeking a highly experienced Executive and Team Assistant to provide a high level of support to Directors and teams across the Business Services Division and the Services Management Division.

Your responsibilities will include, but not be limited to:

  • extensive diary management including arranging meetings, managing conflicts and providing follow up on all required paperwork prior to both internal and external meetings
  • providing administrative support to Directors across the Divisions
  • liaising with external third parties, Group Heads, Divisional leaders and other Team and Executive Assistants for the coordination of highly confidential meetings, preparation of correspondence and reports as required by the Directors
  • frequent travel arrangements; involving coordinating complex itineraries with offshore meetings
  • coordination and collation of board and committee papers
  • taking and preparing minutes of meetings
  • coordination and preparation of meeting papers ensuring adequate time for review prior to meetings
  • preparation for Leadership team meetings
  • involvement with Macquarie’s events, including social committees
  • purchase order raising, invoice and expense processing and review
  • management of business processes
  • involvement in various projects
  • administration and tracking of Division wide training and user access management activities – following up any non-compliance or untimely completion of tasks
  • arranging Division wide events and conferences
  • Co-ordination of technology rollouts across Divisions working closely with technology staff to ensure minimal impact to Division staff
  • Development of Powerpoint presentations/packs for Directors
  • Processing of starters/transfers/leavers tasks across the Divisions
  • Coordination of User Access Management reviews across the Divisions
  • Update of Bank Balance asset management system
  • Allocation of lockers to staff
  • Co-ordination of any office moves/seating arrangements
  • Review of monthly mobile phone reports to ensure leavers processes are adhered to

About you

To be successful in this role you will have:

  • excellent communication and organisational skills
  • self starter with the ability to work autonomously
  • strong client service orientation
  • strong attention to detail
  • excellent time management skills and ability to prioritise across competing demands
  • flexible and proactive work approach
  • mature approach and attitude with demonstrated good judgement, initiative and intuition
  • demonstrated ability to deal effectively with information of a sensitive/confidential nature
  • the ability/maturity to work effectively with senior management and other EAs
  • strong skills and experience across the whole MS Office suite
  • Experience with Office 365 an advantage
  • previous Executive and team administration experience at a senior level
  • experience in managing people and advantage
  • experience working in a large, corporate environment

To apply please follow the links below or for further information please contact Laura Cooper by email [email protected]

About us

The Corporate Operations Group (COG) brings together specialist support services including workplace, human resources, market operations and technology. COG’s purpose is to drive operational excellence through business-aligned services with a focus on quality, cost and risk. COG comprises the following divisions: Business Improvement and Strategy, Business Services, Human Resources, Market Operations, and Technology.

Find out more about Macquarie careers at

Macquarie understands the importance of diversity and inclusion – our long history of success has come from being different. At Macquarie we value the innovation and creativity that diversity of thought brings. The one thing we all have in common is our focus on high performance. If you’re capable, motivated and can deliver, we want you on our team.

How to Apply

click here to apply now

Job Categories: Administration and office. Job Types: Full-Time. Job Tags: Australia and jobs in australia. Salaries: Negotiable.


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