One Heart World- Wide is an International Non-governmental Organization that has been working in the area of maternal and child health for the past ten years. OHW has been in Nepal since 2010 supporting MOH to strengthen district health system to improve maternal and neonatal health services across entire districts where it worked. We are implementing OHW’s approach of Network of Safety for mothers and newborns in collaboration and partnership with District Health Offices in Central and Eastern Nepal.

Job Position: Logistics and Procurement Assistant – two positions

Duty Station: Kathmandu with need for frequent field visits

Reports to: Logistics and Procurement Officer

PURPOSE OF THE POST:

Under the direct supervision of Logistics and Procurement Officer, the incumbent provides logistic and procurement support to the OHW office.

MAJOR DUTIES AND RESPONSIBILITIES

Logistic

• Assist to maintain and ensure up to date store records are updated all the time.
• Ensures timely transport of program supplies and equipment to the field/district offices.
• Collects and maintains required receipts and records.
• Assist Logistics and Procurement Officer for proper record keeping of materials (equipment, stationery, IT items etc) and issue from the store.
• Ensure that all inventory system and procedures are being followed and documented as per OHW policy.
• Ensure all materials are physically delivered before making store receipt or before booking in the stock.
• Works closely with LMO to ensure that the materials (equipment, stationery, IT items etc) are sufficient for next supply and monitors closely the supply functions as per requested by field/districts.
• Tag and enter the non-expendable properties in the Data Base.
• Assist physical verification team of goods in stock in all stores including asset items.

Procurement:

• Maintain up to date procurement records/registers.
• Assist to collect the requirements lists from program districts and OHW offices.
• Assist to coordinate with all the concerns in ensuring the specification and quality of the materials to be purchased.
• Assist to prepare the Sealed Quotation Forms, Agreement Papers to be signed with the vendor or the contractor etc required along the process of procurement.
• Assist to prepare the comparative charts (tabulation) for finalization of quotation, sealed quotation etc.
• Assist to produce various reports on the status of materials and deliveries and dispatch them to the concerned section.
• Assist to prepare the purchase orders and issue to the suppliers as per the instruction and follow-up of delivered materials with concerned section and vendor.

Others

• Carry out any other tasks assigned by the senior management team, Bid Evaluation Committee team and the supervisor.

QUALIFICATION AND EXPERIENCES:

• 10 +2 pass with 3 years’ experience or Bachelor level education degree withhealth background such as CMA or ANM.
• Experience in logistic supply chain management and inventory keeping in the health institutions or health related organization.
• Preference will be given to the candidates with specialized in warehouse/Asset management.
• Minimum 2 years of work experience in related field.